Administration Assistant

Job Title: Administration Assistant
Contract Type: Permanent
Location: Adelaide
Reference: JO-2002-3109
Contact Name: Samara Dela Roza
Contact Email:
Job Published: February 25, 2020 11:18

Job Description

  • Stunning, custom built, CBD offices.
  • Creative, forward thinking team.
  • People and sustainability centric practice.

About the company:

DesignInc are more than an architectural practice; with almost 200 architects, interior designers, urban planners and landscape architects Australia-wide, they offer a holistic approach with a focus on solutions that benefit people and the planet.

About the role:

Reporting to the Administration Manager, the Administration Assistant will compliment a high achieving team of five who support the management and project teams in the Adelaide practice of over forty people. The role encompasses administrative support for projects, hospitality and housekeeping, secretarial support, records management, and bookings and coordination assistance.

Key Duties:

  • Studio reception
  • Meeting room management, meeting coordination and hospitality / catering
  • Fleet maintenance and office supply management
  • Project administration, document creation, typing and data entry
  • Travel and accommodation booking
  • Database and records management
  • Meeting minutes
  • Training coordination
  • General and ad hoc assistance

Skills & experience:

Applications are encouraged from candidates with recent, successful experience in team administration. The successful candidate will have proven abilities in pro-active management of multiple workflows and will be able to display strong initiative. Intermediate MS Office suite skills will be called upon regularly and fast, accurate typing is absolutely essential. Effective time management, excellence in written and verbal communication as well high-level attention to detail are all skills necessary to meet the expectations of this high performing practice. Either a provisional or full Australian driver's licence is required for this role.

Culture & benefits:

The successful candidate will enjoy the up-beat, creative and supportive culture of DesignInc’s award winning practice. Being a part of DesignInc feels like being a part of a thriving, active team who support each other’s success and celebrate the big and the little wins. If you are a confident administrator with a passion for delivering exceptional results and looking for stability and growth, please apply today!